All projects valued at $200,000.00 or more require Presiding Bishopric approval whether or not a congregation, mission center, or campground has funds available to complete the project. Any project that requires the assistance of a Houses of Worship Revolving Fund (HWRF) loan must also have all approvals in place prior to proceeding. These approvals are:
1.1 Legislative Approval
1.1.1 Congregation shall hold a business meeting to discuss and vote on the building project.
1.1.2 If the building project is approved by the congregation a copy of the minutes shall be sent to the mission center officers, the apostle in charge, and Legal Services for approval.
1.2 Administrative Approval
1.2.1 Letter of approval, signed by the pastor and congregational financial officer, stating they approve of the building project shall be sent to the mission center officers, the apostle in charge, and Legal Services.
1.2.2 Letter of support from the mission center officers and apostle in charge shall be sent to Legal Services.
2. Emerging Congregations
2.1 Legislative Approval
2.1.1 Mission center conference shall be held to discuss and vote on the building project for the emerging congregation.
2.1.2 If the building project is approved a copy of the minutes shall be sent to the mission center officers, the apostle in charge, and Legal Services.
2.2 Administrative Approval
2.2.1 Letter of support from the mission center officers shall be sent to the apostle in charge and Legal Services.
2.2.2 Letter of support from apostle in charge shall be sent to Legal Services.
3.1 Legislative Approval
3.1.1 Refer to campground bylaws for the proper legislative approvals.
3.2 Administrative Approval
3.2.1 Letter of support from the campground board.
3.2.2 Letter of support from the mission center officers, and the apostle in charge of the sponsoring jurisdictions.
4. Additional Approvals
Once all of the legislative and administrative approvals have been received, the building project can move forward, with the following additional approvals:
4.1 Financing Plan Approval
4.1.1 A copy of the financing plan shall be sent to Legal Services for review and approval. If funds need to be borrowed to complete the project, a Houses of Worship Revolving Fund (HWRF) loan application should be completed. Outside loans that would cause a lien to be placed on the property are not permitted.
4.1.2 HWRF loans are approved on an individual basis and are subject to the following:
a) Current funds available.
b) Demonstrated ability to repay the loan.
c) Completion of a capital campaign and pledges, if required.
4.2 Contract Approval
Legal Services will review all bids/proposals for architectural and construction contracts prior to signing. Legal Services will communicate its concerns and or approval to the pastor and/or financial officer of the congregation.
4.3 Building Plan Approvals
A copy of the building plans are to be sent to the mission center and Legal Services for review and approval as soon as they are available.
4.4 Insurance Coverage Approval
All contractors, including subcontractors, are required to have adequate insurance coverage to protect the interests of the church. Building projects will require a licensed general contractor to oversee the project. Risk Management will review the insurance coverage of the general contractor and communicate approval.
4.5 Bonding Requirements
It is the policy of the church that all projects valued at more than $100,000.00 will be bonded to insure completion and to protect the church. Risk Management Services will review the bond for the general contractor and communicate approval.