Church-owned vehicle

1.  BEFORE AN ACCIDENT… Review the documents and information found in the “Driver’s Accident Reporting Envelope”. This envelope should be kept in the glove box of every church-owned vehicle. Also, read carefully the Vehicle Use Policy on the web at www.CofChrist.org/risk.
    
2. AFTER AN ACCIDENT… Follow the procedures on the “What To Do” guide that is located in the “Driver’s Accident Reporting Envelope”.
    
3. AT THE SCENE…
   a) Make NO comments about assuming responsibility.
   b) Exchange personal and insurance information.
   c) Request that witness cards be completed.
   d) Obtain the police report number.
   e) If your vehicle is not safe to drive, have it towed to the nearest repair facility of your choice. (After the estimate is received, the church will determine if the repairs will be done or if the vehicle will be totaled.)
    
4. NEXT STEPS…
   a) Report the accident with pertinent information to Risk Management Services at 1-800-825-2806, ext. 1493, and to your supervisor as soon as possible.
   b) Obtain two (2) estimates from reliable repair facilities. Submit these estimates to Risk Management Services for review and selection.
   c) Obtain police report and send to Risk Management Services
   d) Invoices that are the responsibility of the church are to be submitted to Risk Management Services. Please indicate if payment should be made to the repair shop or to an individual.

Privately owned vehicle used for church business

If a privately owned vehicle is used for church business and a loss occurs, the owner’s personal insurance policy for that vehicle will guide the decision about whether or not there is coverage for the loss. That insurance company will then direct the claims procedures.
 

Rented vehicle used for church business

Be aware that there may be different state laws and different rules and requirements of car rental agencies which need to be understood.

1. Vehicle must be rented in the name of the church
    
2. Call ahead to request a Certificate of Insurance from Risk Management Services
    
3. Additional insurance offered by the rental agency is not needed.
    
4. Be guided by the following routine steps at the scene or immediately following:
   a) Make NO comments about assuming responsibility.
   b) Gather personal and insurance information.
   c) Request that witness cards be completed.
   d) Obtain the police report number.
   e) Report the accident with pertinent information to Risk Management Services at 1-800-825-2806, ext. 1493, and to your supervisor as soon as possible.
   f) Contact the rental company. Give the rental company Risk Management Services’s address and phone number—1-800-825-2806 ext. 1493.