How to Enter a Divorce |
| Before you begin entering the information
into Shelby, edit the report. This means checking the report for
required information. Required information includes: Full name
(first/middle/last), birth date, address, the divorce date, and if the
last name will be changing, what the new last name will be. If you are
missing information do not add the divorce information into Shelby until
all required information is received. The place (city/state) of the
divorce is not required to enter a marriage, but can be added if known. |
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Divorcing a Member From a
Non-Member |
If Divorcing a Member from a Member
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| 1. |
In the Membership module, click on the
“Change Criteria” button. Enter the woman’s name and click on “OK”. When
her name appears, double click on it, to enter the record.
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| 2. |
Click on the “Globafile Information” box in
the lower right corner. This will take you to the GlobaFile.
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| 3. |
Where her name appears at the top of the
screen, change it if she will be going by a different last name.
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| 4. |
Step 5 must be done before you
change any other information or you will change the information on both
the husband and wife’s record. If there are children, you will need to
find out which parent they will live with. If it is the mother you will
use step 5 to move the children, after you have set her up as a head of
house.
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| 5. |
Tab 4 – You will need to change the
“position” of the spouse to “Head of House”. To do this, click in the
box next to the word “spouse” and a drop down arrow will appear. Click
on the drop down arrow and choose “Head of House”. You will then get a
message saying “Since you changed this person to be the head of house,
do you want to set him/her up in a new family?” Click “Yes”.
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| 6. |
Tab 1 – Verify the
address. If it needs to be changed, please refer to the section on
updating an address.
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| 7. |
Tab 2 – The phone number
should be verified. If it is not correct, please refer to the section on
updating a phone number.
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| 8. |
Tab 3 – This should
change automatically.
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| 9. |
Tab 5 – This tab is not
used for this type of entry. Tabs 6 and 7 are not used at this
time.
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| 10. |
Tab 8 – This
should have the congregation that this person is enrolled. If the
information is not correct, please refer to the section on how to
process a transfer. Do not change the information on this screen.
Is must be changed through the Utility process.
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| 11. |
Click “Finished”. This will
take you back to the Membership module.
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| 12. |
Tab 1 – This screen
shows some of the information contained in the record, such as address,
phone number, and DOB. The information on this screen cannot be changed
here. You must go back the GlobaFile to make any changes or corrections.
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| 13. |
Tab 2 – This tab should
not be changed.
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| 14. |
Tab 3 – This screen is
not used at this time.
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| 15. |
Tab 4 – This screen
shows the relationship information if they are connected to someone
else. Information on this screen cannot be changed here. You must go
back to the GlobaFile to make any changes or corrections.
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| 16. |
Tab 5 – This screen is
not used at this time.
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| 17. |
Tab 6 – On already
existing records, this screen may contain information that was converted
from our old system into Shelby.
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| 18. |
Tab 7 – Click the “Add
New” button at the bottom left of the screen. This will bring up the
data entry screen to enter life events. At the top is small box that
will say “Description” and will have “Baby Blessing” already entered.
Use the drop down arrow to choose “Divorce” to add the divorce
information.
- Effective Date: Date of Divorce
- Location: City, State where the divorce took place. (Use the two
digit state abbreviation, for example, Independence, MO)
- Congr. Enrolled: Enter the official name of the congregation.
(You can use Tab 8 in the GlobaFile to see the official name. Use
the name not the four digit number.)
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| 19. |
In the “Notes” section at the
bottom of the screen, enter the information in the following format.
- Divorced: Enter the full name of the spouse
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| 20. |
Click “OK” to exit the screen
and click “OK” again to save the information and exit the record.
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| 21. |
You now need to change the
information on the husband’s record. Go to step 1 and enter his name
instead of her name and then go to step 2. Skip steps 3-5 and continue
with steps 6-20.
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If Divorcing a Member From a Non-Member
|
| 1. |
You will first need to check to
see whether or not the non-member spouse has been added to Shelby. If
the name is in the system use the same steps listed above for
divorcing a member from member.
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| 2. |
If the non-member spouse has
not been added to Shelby follow steps 1 and 2. If the woman is the
member, follow step 3 and skip steps 4-5. If the man is the member, skip
steps 3-5. Continue with steps 6-20 for either. |
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