All necessary approvals for a building project must be in place whether
a Congregation, Mission Center, or Campground has funds available to
complete the project or if a Houses of Worship Revolving Fund Loan is
needed from World Church. These approvals are:
1. CONGREGATIONS
1.1 Legislative Approval
1.1.1 Congregation shall hold a business meeting to discuss
and vote on the building program.
1.1.2. If the building program is approved by the
Congregation a copy of the minutes shall be sent to the Mission
Center officers, Apostle In Charge and to Legal Services for
approval.
1.2 Administrative Approval
1.2.1 Letter of Approval, signed by the Pastor and
Congregational Financial Officer, stating they approve of the
building program shall be sent to the Mission Center officers,
Apostle In Charge, and to Legal Services.
1.2.2 Letter of support from the Mission Center officers and
Apostle In Charge shall be sent to Legal Services.
2. EMERGING CONGREGATIONS
2.1 Legislative Approval
2.1.1 Mission Center conference shall be held to discuss and
vote on the building program for the emerging congregation.
2.1.2 If the building program is approved a copy of the minutes
shall be sent to the Mission Center officers, Apostle In Charge,
and Legal Services.
2.2 Administrative Approval
2.2.1. Letter of support from the Mission Center officers
shall be sent to Apostle In Charge and to Legal Services.
2.2.2 Letter of Support from Apostle In Charge shall be sent to
Legal Services.
3. CAMPGROUNDS
3.1 Legislative Approval
3.1.1 Refer to Campground Bylaws for the proper legislative
approvals.
3.2 Administrative Approval
3.2.1 Letter of support from the Campground Board.
3.2.2 Letter of support from the Mission Center officers,
Apostle In Charge of the sponsoring jurisdictions.
4. ADDITIONAL APPROVALS
Once all of the Legislative and Administrative approvals have been
received the building program can move forward, with the following
additional approvals:
4.1. Financing Plan Approval
4.1.1 A copy of the financing plan shall be sent to Legal
Services for review and approval. If funds need to be borrowed
to complete the project, a Houses of Worship Revolving Fund (HWRF)
loan application should be competed. Outside loans that would
cause a lien to be placed on the property are not permitted.
4.1.2 HWRF loans are approved on an individual basis and are
subject to the following:
a) Current funds available.
b) Demonstrated ability to repay the loan.
c) Completion of a capital campaign and pledges, if
required.
4.2. Contract Approval
Legal Services will review listing agreements, sales, purchases,
architectural, and construction contracts PRIOR TO SIGNING. Legal
Services will communicate its concerns and or approval to the Pastor
and/or Financial Officer of the congregation.
4.3. Building Plan Approvals
A copy of the building plans for each project are to be sent to
Legal Services for review and approval as soon as they are
available.
4.4 Insurance Coverage Approval
All contractors, including sub-contractors, are required to have
adequate insurance coverage to protect the interests of the church.
Building projects will require a licensed general contractor to
oversee the project. Risk Management Services will review the
insurance coverage of the general contractor and communicate
approval.
4.5 Bonding Requirements
It is the policy of the church that all project valued at more than
$50,000.00 will be bonded to insure completion and to protect the
church. Risk Management Services will review the bond for the
general contractor and communicate approval.
PLEASE NOTE: The
APPROVAL FOR PURCHASE/GIFT OF REAL ESTATE form can be completed with
information requested and signed by the necessary officers. Once all
original signatures have been obtained forward to Legal Services along
with the Congregational/Campground Minutes approving the sale. |
