June 29, 2007

connecting the Community of Christ staff community

Update on Position Grading Process

Human Resource Ministries has received and graded approximately 80% of the redesign position descriptions. The decision has been made to wait until all the positions are graded before any grade or salary changes are put into effect. If you are currently working in one of the redesign positions you will receive a memo letting you know the impact, if any, the grading of the position has on your grade or salary. This should be completed by the end of July. We appreciate your patience as we continue to work through this process. If you have any questions please contact Scott Murphy, Director of Human Resource Ministries.

Independence Fourth of July Celebration

IHQ staff and their family and friends are again invited to use the Temple rooftop garden to view the fireworks on July 4. Please wear your Community of Christ nametag so if asked, your family and friends can say that they belong with you.

The Spirit of Independence Band will start playing at 8:00 p.m. outside the Mormon Visitors Center. The fireworks display begins around 9:30 p.m. People are encouraged to bring blankets or lawn chairs for the viewing area. Food and beverages are welcome but no alcohol, drugs, open flames, or personal fireworks are allowed.

Truman Library Event

Former president Bill Clinton is the featured speaker at the anniversary event sponsored by the Presidential Truman Library & Museum next Thursday, July 5. The official start time is 3:30 p.m. with President Clinton speaking around 4 p.m.

There will be no staff barricades in Lot J and entrance into the chamber is by ticket only. The keynote address will be internally accessible to staff on the IHQ network. To view the live webcast visit www.CofChrist.org/broadcast/070507staffcast.asp.

No interruptions to the normal workday are expected. Please remember to wear your Community of Christ name tag when you are in public areas of the building. If you have have further logistical questions, contact Cara Casey at ext. 3071.

Shalom Place

Shalom Place (former Communications Suite) is a newly designed area that can be reserved for functions and processes related to Temple Ministries and the pursuit of peace. This area is temporarily available for these needs until more detailed plans are developed for displays and incorporation into the building tour. The Temple Ministries team currently has a sub-team working on research and data-gathering to begin to shape future ministry and hospitality plans.

Chaplains, evangelists and staff pastors will be using Shalom Place when privacy and confidentiality are needed. If you desire an evangelist’s blessing, administration and/or counseling, please contact a chaplain at ext. 2304.

RTF Has a New Name

On June 8, 2007, the Board of Restoration Trail Foundation (RTF) approved a change of its name to Community of Christ Historic Sites Foundation.  The mission of this Foundation is “to support church heritage through education, preservation, development, and discovery.” 

The Community of Christ Historic Sites Foundations goals are:

• Raise funds and resources for the preservation and development of the church’s historic sites.
• Assist in the acquisition of artifacts for use at the historic sites.
• Increase awareness of the benefits and needs of the historic sites.
• Advise and supports historic sites staff on the development, preservation, and maintenance of historic properties. 
• Provide support on the interpretation and the development of educational programs.

It’s Time to Zumba

Zumba is available Monday, Wednesday and Friday from 5:15 to 6:15 p.m. in the
West Dining Room of the Auditorium. Contact Ervelyne Bernard at ext. 2264 with questions. Come and join us! It’s free & it’s fun!

E-mail Archives and Backups

Managing your e-mail box may appear difficult, however, Outlook provides two important options for keeping your e-mail box lean and ready to process new mail.

Archiving - Move files from one location to another when you archive. In our system, when you move files from your mailbox on the Centerbeam server to your old email files, this frees up space on the server and helps you stay within your 100 MB limit. However, there is no backup copy of your old email files unless you create it. 

Backup - Copy files to a new location so files exist in the original location and in the backup location. When you backup a file or folder you make a copy of the original in a different location. When the backup location is on a different computer or network it offers you protection if your own computer should fail. It is important that you periodically create backup files of your old email files if you want to be able to recreate these files should your computer fail. The easiest way to accomplish this backup is to copy your .pst file to a disk or to our server. 

A new space for your backup files is called the P: drive for your .pst files. It is a personal space just like your personal folder on the M: drive. This space is for .pst files only. There is no need to store more than one copy of your .pst file. If you are not sure where your .pst files are located, use the search feature on your start menu and search *.pst. Then copy your .pst file to the P: drive.

If the P: drive path has not already been added, click or copy and paste the link in your browser: \\Hqfs2w\general\Teams\E-mail Conversion (MS Exchange)\LogonPST.cmd.

After a minute, click on the “My Computer” icon on your desktop and the P: drive should now be visible. 

If you use the P: drive letter for another purpose such as Past Perfect or another application, you may have to assign another drive letter to the .pst folder. If you need help with this contact the Help Desk at ext. 1234.

More Training and Automation on Archive and Backup

1. Understanding Archives.

Archiving is one of the easiest ways to clean up your e-mail box. If you set your AutoArchive to move files from your active inbox to your Archive folder every 30 days or so you will probably never have to deal with running out of space. To modify this function go to your Outlook "Tools", "Options", "Other", and push the "AutoArchive" button.

For more information go to the link below or if you are already proficient at this skip to the next topic.

http://office.microsoft.com/en-us/outlook/HA011229321033.aspx?pid=CL100626971033

2. Understanding .pst files and how you can use them to manage your e-mail.

You can create as many .pst files as you wish. Each can have a specific purpose. You may want to do what I do and create a .pst for each year. This way I can move all old files out of my inbox and store them by year. Then each year I can save the oldest to a CD/ROM and store them off my computer and the network. Just remember, it is important to know where you put these .pst files. If you put them in the Outlook default folder you will always be able to find them.

For more information go to the link below or if you are already proficient at this skip to the next topic.

http://office.microsoft.com/training/Training.aspx?AssetID=RC010265551033&CTT=6&Origin=RC010265551033

3. Using network space and tools to backup your files.

You can copy your .pst files to the P: drive yourself offering you protected backup space. If you would like Outlook to remind you to make backups, and have Outlook save those backups for you, you can find a very useful add-in to Outlook at the following address:

http://office.microsoft.com/en-us/outlook/HA010875321033.aspx?pid=CL100626971033

Close Outlook to install the application. Once you download and run this application you will find it in your "File" pull down in Outlook. It will be called "Backup". Click on "Backup", set the path to P: drive, and then choose an interval for backing up your files. This backup function will only take place when you are on our network so if you travel, doesn’t forget to backup your files as soon as you return.

These are just a few of the tools available for you to protect your information. For more tools and training go to your Outlook Help menu.

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