Retention Period Definitions

Active	Retain for the period during which the record remains in active use, or until it transitions to a closed status
Current	Retain until records or information are no longer current; that is, they have been superseded or replaced by new information content
Current + 1 Prior Meeting	Retain the current version of the record plus records for the stated number of meetings
Current Year	(Retain until the end of the current year, plus the period of years stated)
Death of Donor	Retain until death of the donor
Duration of Employment	Retain until employment retirement, death, or termination
End of Project	Retain until project completion
Estate Settlement	Retain until all issues associated with the estate have been fully resolved
Expiration	Retain until record transitions to a closed or expired status
Expiration of Agreement	See Expiration
Expiration of Contract	See Expiration
Final Payment	Retain until final payment of benefits
Final Resolution	Retain until settlement, closure, or final disposition of a matter
Life of Asset	Retain until asset is retired from service and has been properly accounted for under relevant legal, regulatory, or policy requirements
Life of Author	Retain for the life of the author
Life of Building	Retain for life of the building or physical infrastructure and all applicable legal, regulatory, or policy requirements have been satisfied
Life of Estate	Retain until all issues associated with the estate have been fully resolved
Life of Facility	Retain for life of the facility or physical infrastructure and all applicable legal, regulatory, or policy requirements have been satisfied
Life of Instrument	Retain until the musical instrument is removed from service
Life of Loan	Retain until all issues associated with the loan have been fully resolved
Life of Plan	Retain until plan is no longer active or in existence
Life of President	Retain until death of the President
Life of Property	Retain until property is no longer owned
Life of Royalty	Retain until royalty is no longer valid and all applicable legal, regulatory, or policy requirements have been satisfied
Life of System	Retain until system is removed from service
Life of Vehicle	Retain until vehicle is removed from service
Ordination	Retain until ordination of priests
Permanent	Retain permanently, for the life of the church
Project Completion	Retain until project completion
Publication	Retain until the publication of the resource materials/manuscripts
Settlement	Retain until settlement or final resolution of relevant matter
Superseded	Retain until the record is superseded or replaced by a new record or an updated version of the existing record
Termination of Employment	Retain until employment retirement, death, or termination
Termination of Service	Retain until volunteer retirement, death, or termination
Until Deceased	Retain until death of minister, staff member, or church leader
Various Per Schedule	An indication that the retention requirements for the item appear throughout the retention schedule